Using Design Build to Enhance a Lab Deferred Maintenance Project - UCI's Med Sci C Part 1

Wendell Brase, University of California, Irvine

Medical Sciences Unit C a 1978, 55,853 square foot, research lab with a 30-year-old leaking roof and 33-year-old air handlers and exhaust fans needed replacement and served as the base bid.

Learn how UCI obtained best value and captured the maximum possible energy savings as part of a deferred maintenance project. This 3-part presentation will take attendees the design build process, explain the unique design of the winning design build team, and how the project was commissioned resulting in energy savings, enhanced lab safety, and maintainability.

Facilities Management will explain how a design build project is bid at UCI. We explain what documentation needed to be collected, writing the detailed project program, prequalifying deign build teams to submit proposals, evaluating bids, and awarding the project. As a takeaway, we will be providing the detailed project program for the Med Sci C project that attendees can adapt to their projects, the prequalification selection materials, and samples of the materials provided to the teams.

Putting together a detailed project program is the first step in the design build process. To accomplish this Facilities Management conducted building walks to access the building and determine project scope for both the base bid and project alternates. Environmental Health and Safety conducted lab surveys to determine air change rate requirements. Meetings were held with Charis, Academic Deans, and PI's to gain not only support for the project, but to establish project requirements and learn what issues they faced in the building daily. Consultants were utilized to provide hazardous material and air balance surveys. This work allowed us to assemble bid alternates which included new supply and exhaust lab air control valves along with needed ductwork modifications, sealing of piping penetrations between floors under lab sinks, new LED lighting throughout the building, T-bar ceilings that not only improved the look of the lab, but reduced noise and the amount of dilution ventilation, and new floors in the hallways and painting.

The next step in the process is to send out a request for qualifications. We will share what this request consisted of, and how the teams were evaluated. Three teams were selected to move onto the request for proposal stage. The proposals are evaluated for best value and points are assigned to different categories. Finally, the teams make oral presentations of their proposals and a question and answer session that becomes part of their proposal and the contract, this completes the evaluation. The bids are opened and the winning bidder is determined by dollars per point with the lowest dollars per point resulting in the winning proposal.

Learning Objectives

  • Identify the key aspects of a detailed project program for a design build project including the documentation that must be provided to perspective teams.
  • Explain the basic structure of the design build RFP and RFQ process, including what the maximum acceptable cost is, and how best value is determined using dollars per point
  • Explain how the points were assigned for evaluation and how the assignment of those points can affect the proposals submitted.
  • Attendees should be able to analyze a similar project and determine who the stake holders are and how to gain their input. Also where that input goes in the design build program.


Wendell Brase is the University of California, Irvine's first Associate Chancellor for Sustainability. In this role, he leads efforts by UC Irvine and assists other campuses throughout the UC system to implement UC's Carbon-Neutrality Initiative. Brase co-chairs the University of California's Global Climate Leadership Council and chairs UCís Energy Services Governing Board.

For 25 years, he provided leadership for an award-winning sustainability program in his role as Vice Chancellor for Administrative and Business Services. UC Irvine has received California's highest environmental award, the Governor's Environmental and Economic Leadership Award, in 2008 and again in 2013; has earned numerous accolades for sustainability, including a 2009 Environmental Protection Agency Environmental Leadership Achievement Award and their 2014 Climate Leadership Award; and has been on Sierra magazine's Top 10 list of greenest campuses for the past eight years, coming in at No. 1 in 2014 and again in 2015. The campus currently has 16 LEED Platinum and 10 LEED Gold buildings, among the most of any campus in the U.S.


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