Labs21 2012 Annual Conference Frequently Asked Questions

General Conference Information

  • Can I receive Continuing Education Credits for attending the Labs21 Annual Conference?

    Yes. Conference and workshop attendees are eligible to receive Professional Development Hours (PDHs) for professional engineers and Continuing Education Credits (CECs) from the American Institute of Architects for registered architects.

    Green Building Council Institute (GBCI) Continuing Education Hours toward the Leadership in Energy and Environmental Design (LEED®) Credential Maintenance Program are available for select pre-conference training sessions. Select the workshop you attended from the list on the Pre-Conference Training Sessions page, then scroll down to the bottom of the workshop page. If GBCI credits are offered for that course you will see the GBCI CMP logo.
     
    For conference sessions, and for pre-conference workshops without the GCBI CMP logo, attendees can self report their hours to GBCI.

  • What tours will you offer this year?

    Check back in 2012 for information on tours.

  • Who can I contact if I have questions about the Labs21 2012 Annual Conference?

    The Labs21 2012 Annual Conference is cosponsored by the International Institute for Sustainable Laboratories (I2SL). If you have questions regarding the conference or workshops and do not see the answers listed on this page, please contact I2SL at <labs21@i2sl.org> or 703-841-5484.

Conference Location

  • Where will the Labs21 2011 Annual Conference take place?

    The Labs21 2012 Annual Conference will be held at the San Jose McEnery Convention Center, located in downtown San Jose, California.

  • Where can attendees stay while attending the conference?

    I2SL has reserved a block of rooms at the San Jose Marriott Hotel, which is conveniently connected to the San Jose McEnery Convention Center.

  • Can I bring my spouse/family to the conference?

    Attendees are encouraged to bring family on their trip and I2SL offers several options for family members while the attendee is at the conference.

    There are plenty of things to do in and around San Jose, and we encourage attendees to make a vacation out of their trip.

Registration

  • What is included with my registration?

    Registration includes some meals, refreshments, admission to conference sessions and events, and other items. View the full list of what is included.

  • Am I eligible for a registration discount?

    If you register on or before July 13, 2012, you will receive $100 off of your conference registration fee. In addition, some attendees are eligible for additional discounts.

  • How to register using a discounted rate:

    Speakers received instructions on how to register at the discounted rate in their confirmation email from I2SL.

    Exhibitors who have already registered for a booth will be sent instructions on how to register at the discounted rate. New exhibitors will receive registration instructions in the confirmation email from I2SL at the conclusion of the booth registration process.

    Contact I2SL for information on how to register a group.

  • Can I register for a Pre-Conference Training Session even if I'm not planning to attend the conference?

    Yes. To register, you will fill out the conference registration form as you would normally. Select the course(s) you would like to attend, but do not select any of the options under "Conference Registration."

  • Is it possible to see just one person speak or attend the conference for just one day?

    You are highly encouraged to attend the entire event so that you do not miss out on important information. However, if you can only attend for one day, please contact I2SL for one-day registration instructions.

    I2SL does not sell admission to individual sessions.

Internet Access During the Conference

  • Will I be able to access the Internet during the conference?

    Guests in the conference room block in the San Jose Marriott Hotel will receive complimentary Internet access in their guest rooms.

    Please note that wireless Internet will not be available in session rooms or the exhibit hall.

    If you are an exhibitor and would like Internet at your booth, you can order Internet access through the San Jose McEnery Convention Center. More information and order forms will be available in the 2012 Exhibitors Kit.
  • I would rather not bring my computer with me to the conference. Will public computers be available?

    I2SL and Labs21 will not provide communal computers for attendees. However, the San Jose Marriott has a Business Center for hotel guests on the first floor.

Speakers and Presentations

  • When is my presentation due?

    The last day to submit final presentations to I2SL is Friday, September 7.
  • How do I submit my presentation to I2SL?

    You can submit your presentation to I2SL via email at labs21@i2sl.org if it is smaller than 10 MB.

    If your presentation is larger than 10 MB, you will need to submit it via FTP. Access instructions can be found in the 2012 Speakers Kit.
  • Can I use my own laptop for my presentation?

    No. Each session room will have a laptop pre-loaded with all presentations. There is not enough time in the session to switch out laptops between speakers.
  • How long will I have to present?

    Unless informed otherwise, you will have 30 minutes total of presentation time. This includes 20 minutes to present PowerPoint slides followed by 10 minutes of questions and answer time with the audience.
  • What equipment will be available in the room on the day of my presentation?

    For Technical Sessions, Symposia, Technology Demonstrations, and Tool-Torials, you will be supplied with a projector and screen, a podium with a microphone, a laptop computer, a wireless lavaliere microphone, and a laser pointer/wireless screen advancer.

    For Morning Roundtables, you will be supplied with a podium, a microphone, and a flip chart with markers.
  • What American Institute of Architects (AIA) standards do I need to comply with during my presentation?

    All PowerPoint presentations are required to include a learning objectives slide at the beginning of the presentation and a questions slide at the end of the presentation. Samples of these slides can be viewed at www.aia.org/groups/aia/documents/presentation/aias076450.ppt.

    PowerPoint presentations can include your company logo only on the first and last slides. You may not use the I2SL or Labs21 logo on any of your presentation slides, as this may be interpreted as an endorsement. In addition, your presentation's content must be unbiased and may not contain proprietary information. More information on these content requirements can be found in the 2012 Speakers Kit.
  • I need some help developing my presentation's look and feel. Do you offer any resources to help with presentations?

    Absolutely! Please view the Presentations Best Practices Guide, found in the 2012 Speakers Kit, for more information.
  • How do I access the Speakers Kit?

    Speakers should have received a link to the 2012 Speakers Kit in their confirmation email from I2SL.

    If you deleted or misplaced your confirmation email, contact I2SL to be sent the link again.
  • Do I receive a conference discount for speaking?

    Speakers who register on or before Friday, July 13, 2012, will receive one discounted registration per presentation. Speakers who register after July 13, 2012, may not qualify for the discounted registration rate. Tours and workshops are not offered at a discount for speakers.
  • What is the speaker registration password?

    Speakers should have received a link to the 2012 Speakers Kit in their confirmation email from I2SL. The kit contains the password for the speaker registration form in the Registration section, along with other useful information.

    If you deleted or misplaced your confirmation email, contact I2SL to be sent the link again.
  • Do poster presenters receive the discounted speaker registration fee?

    No, poster presenters are not eligible for the discounted speaker registration fee.

Technology and Services Fair

  • Who will exhibit at the Labs21 2012 Technology and Services Fair?

    Several organizations will showcase their sustainable laboratory and high-tech building equipment and services during the fair.
  • What is the cost to register for a booth?

    The early bird price per booth is $3,500 through June 1, 2012. After this date, the price per booth will be $4,000.

    Organizations that exhibited at the Labs21 conference for five or more years prior to 2012 receive a $500 discount.

    Register today!
  • What is included with each booth?

    See the list of what is included.

  • What can an attendee do at the Labs21 2012 Technology and Services Fair?

    Attendees can browse the booths, view cutting-edge products, and network with exhibitors and other attendees. In addition, select exhibitors will present Technology Demonstrations―educational presentations in the exhibit hall that feature an exhibitor's equipment. These demonstrations will give attendees the chance to see how various industry tests and procedures are performed, and will showcase sustainable technology in action.

  • When will the Technology and Services Fair be open?

    The Technology and Services Fair will be open from:

    • 10:30 a.m. to 7 p.m. on Tuesday, October 2
    • 7:30 a.m. to 1:30 p.m. on Wednesday, October 3

    Special focus will be on the exhibit hall during the exhibitor showcases taking place from 10:30 a.m. to 1:30 p.m. on both days, as well as during the Evening Reception from 5 to 7 p.m. on Tuesday, October 2.